At EOC we are committed to the safety and welfare of all. Our policy for the safeguarding of children and young people can be found below.

Formal responsibility for safeguarding lies with our Vicar, Nick Tucker (0121 454 5439) 


Our Parish Safeguarding Coordinator is Chris Stotts (07804  207963) 

If you have a safeguarding concern you can speak to either of them (unless the concern is about them). You can also contact the Bishop's Safeguarding Advisor Steph Hayneson 07342 993 844
Click to email

In the event that there is an imminent risk of harm, you should contact the emergency services by dialling 999.




Safeguarding Children 

and Young People (under 18’s)


Details of the place of worship

St Bartholomew’s Church

Church Road 

Edgbaston Birmingham B15 3TA


Telephone: 0121 454 5439





Charity Number: 1149853

Insurance Company: Ecclesiastical Insurance. Policy includes Public Liability and Employers Liability Insurance


Brief description of church and activities with children and young people

St Bartholomew’s Church is part of the Church of England in the Diocese of Birmingham. There are various activities during the week, but most that involve children and young people are Sunday based. There is a Sunday School that meets during the 10.30 morning service, and a monthly Messy Church that parents attend with their children in the Walker Hall.


Our commitment

As a church we recognise the need to provide a safe and caring environment for children and young people. We acknowledge that children and young people can be the victims of physical, sexual, emotional abuse, and neglect. We accept the UN Universal Declaration of Human Rights and the International Covenant of Human Rights, which states that everyone is entitled to “all the rights and freedoms set forth therein, without distinction of any kind, such as race, colour, sex, language, religion, political or other opinion, national or social origin, property, birth or other status”. We also concur with the Convention on the Rights of the Child (1989) which states that children should be able to develop their full potential, free from hunger and want, neglect and abuse. They have a right to be protected from “all forms of physical or mental violence, injury or abuse, neglect or negligent treatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s), or any other person who has care of the child.” As a church we have therefore adopted the procedures set out in this policy in accordance with statutory guidance. We are committed to build constructive links with statutory and voluntary agencies involved in safeguarding.


Child Protection Policy Statement of the Church of England

The Church of England, in all aspects of its life, is committed to and will champion the protection of children and young people, both in society as a whole and its own community. It fully accepts, endorses and will implement the principle enshrined in the Children Act 2004 that the welfare of the child is paramount. The Church of England will foster and encourage best practice within its community by setting standards for working with children and young people and by supporting parents in the care of their children. It will work with statutory bodies, voluntary agencies and other faith communities to promote the safety and well-being of children and young people. It is committed to acting promptly whenever concern is raised about a child or young person or about the behaviour of an adult, and will work with appropriate statutory bodies when an investigation into child abuse is necessary.


This policy is informed by Diocese of Birmingham Policy God’s Children: Our Diocese, Safe and Secure safeguarding standards published by the Churches' Child Protection Advisory Service (CCPAS) and established good practice.



St Bartholomew’s Church undertakes to:

• endorse and follow all national and local safeguarding legislation and procedures, in addition to the international conventions outlined above


  • provide on-going safeguarding training for all workers and will regularly review the operational guidelines attached


  • ensure that the premises meet the requirements of the Disability Discrimination Act 1995 and all other relevant legislation, and that it is welcoming and inclusive.


• support the Vicar and Parish Safeguarding Officer in their work and in any action they may need to take in order to protect children






Recognising and responding appropriately to an allegation or suspicion of abuse

Understanding abuse and neglect

Defining child abuse is a difficult and complex issue. A person may abuse by inflicting harm, or failing to prevent harm. Children in need of protection may be abused within a family, an institution or a community setting. Very often the abuser is known or in a trusted relationship with the child.

In order to safeguard those in our places of worship and organisations we adhere to the UN Convention on the Rights of the Child and have as our starting point as a definition of abuse, Article 19 which states:

1. All parties shall take all appropriate legislative, administrative, social and educational measures to protect the child from all forms of physical or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s) or any other person who has the care of the child.

2. Such protective measures should, as appropriate, include effective procedures for the establishment of social programmes to provide necessary support for the child and for those who have the care of the child, as well as for other forms of prevention and for identification, reporting, referral, investigation, treatment and follow-up of instances of child maltreatment described heretofore, and, as appropriate, for judicial involvement.


Definitions of abuse

Physical Abuse

Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness in a child


Emotional Abuse

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child's developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.


Sexual Abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.






Neglect is the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to provide adequate food and clothing, shelter including exclusion from home or abandonment, failing to protect a child from physical and emotional harm or danger, failure to ensure adequate supervision including the use of inadequate care-takers, or the failure to ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child's basic emotional needs.

Signs of Possible Abuse

The following signs could be indicators that abuse has taken place but should be considered in the context of the child’s whole life.


• Injuries not consistent with the explanation given for them

• Injuries that occur in places not normally exposed to falls, rough games, etc

• Injuries that have not received medical attention

• Reluctance to change for, or participate in, games or swimming

• Repeated urinary infections or unexplained tummy pains

• Bruises on babies, bites, burns, fractures etc. which do not have an accidental explanation*

• Cuts/scratches/substance abuse*


• Any allegations made concerning sexual abuse

• Excessive preoccupation with sexual matters and detailed knowledge of adult sexual behaviour

• Age-inappropriate sexual activity through words, play or drawing

• Child who is sexually provocative or seductive with adults

• Inappropriate bed sharing arrangements at home

• Severe sleep disturbances with fears, phobias, vivid dreams or nightmares, sometimes with overt or veiled sexual     


• Eating disorders - anorexia, bulimia*


• Changes or regression in mood or behaviour, particularly where a child withdraws or becomes clinging.

• Depression, aggression, extreme anxiety

• Nervousness, frozen watchfulness

• Obsessions or phobias

• Sudden under achievement or lack of concentration

• Inappropriate relationships with peers and/or adults

• Attention seeking behaviour

• Persistent tiredness

• Running away/stealing/lying


• Under nourishment, failure to grow

• Constant hunger, stealing or gorging food

• Untreated illnesses

• Inadequate care


*These indicate the possibility that a child or young person is self-harming. In excess of 20,000 are treated in accident and emergency departments in the UK each year.

Detailed procedures where there is a concern about a child:

Concerns about the welfare of a child can be as a result of concern expressed by:

• another adult

• because of behaviour or appearance of a child or young person

• disclosure by a child or young person.


Allegations of Physical Injury, Neglect or Emotional Abuse

If a child has a physical injury, a symptom of neglect or where there are concerns about emotional abuse, the Vicar or Parish Safeguarding Officer will:

• Contact Children’s Social Services for advice in cases of deliberate injury, if concerned about a child's safety or if a child is afraid to return home.

• Not tell the parents or carers unless advised to do so, having contacted Children’s Social Services.

• Seek medical help if needed urgently, informing the doctor of any suspicions.


• For lesser concerns, (e.g. poor parenting), encourage parent/carer to seek help, but not if this places the child at risk of significant harm.

• Where the parent/carer is unwilling to seek help, offer to accompany them. In cases of real concern, if they still fail to act, contact Children’s Social Services direct for advice.


Allegations of Sexual Abuse

In the event of allegations or suspicions of sexual abuse, the Vicar or Parish Safeguarding Officer will:

  • Contact the Children’s Social Services Department Duty Social Worker for children and families or Police Child Protection Team direct.

• Contact the Bishops Safeguarding Advisor

• Contact parent or person with parental responsibility except when there is:


Risk of abuser being deliberately or inadvertently alerted and possibly removing incriminating evidence

            Risk of parent or carer taking matters into their own hands

Risk of the alleged abuser attempting to silence the child or young person with bribery or threats Increased risk of 

harm to the child if the parent or carer does not believe them or if they feel angry with the child or young person for disclosing

            Risk of pressure being exerted for allegations to be retracted or to change their version of events.


When a decision is taken to disclose information to Police or Social Services without parental consent then details of the justification will be recorded in writing


How to respond to a child wishing to disclose abuse

The key skill is to listen effectively. Ensure the physical environment is welcoming, giving opportunity for the child to talk in private, but making sure other appropriate people are aware the conversation is taking place



Effective Listening

• It is especially important to allow time and space for the person to talk

• Above everything else listen without interrupting

• Be attentive and look at them whilst they are speaking

• Show acceptance of what they say (however unlikely the story may sound) by reflecting back words or short phrases they    

 have used

• Remain calm, even if on the inside you are feeling something different

• Be honest and don’t make promises you can't keep regarding confidentiality

• If they decide not to tell you after all, accept their decision but let them know that you are always ready to listen

• Use language that is age appropriate and, for those with disabilities, ensure that there is someone available who   

   understands sign language, Braille etc.

Helpful Responses

• You have done the right thing in telling

• I am glad you have told me

• I will try to help you

Don’t Say

• Why didn’t you tell anyone before?

• I can’t believe all this

• Are you sure this is true?

• Why? How? When? Who? Where?

• I am shocked, don’t tell anyone else


After The Meeting

• Give positive reassurance and information of what you are going to do next

• Make detailed notes that are factual, noting body language and emotional behaviour

• Make a note of your actions and who you are going to inform

• Do not speak to anyone implicated in the allegation

• Do not attempt to obtain further information from the child or young person other than the information volunteered

• Only talk to those people who have responsibility for these matters

Safeguarding Awareness

St Bartholomew’s Church is committed to on-going safeguarding training and development opportunities for all workers, developing a culture of awareness of safeguarding issues to help protect everyone. All workers will receive induction training and undertake recognised safeguarding training on a regular basis. We will also ensure that children are provided with information on where to get help and advice in relation to abuse, discrimination, bullying or any other matter where they have a concern.


Given the sensitive nature of the notes and records of discussions and decisions relating to safeguarding issues, such records will be kept securely, in a locked cabinet or safe and access will be restricted to the Vicar and Parish Safeguarding Officer




Responding to allegations of abuse

Under no circumstances should a worker carry out their own investigation into an allegation or suspicion of abuse. Following procedures as below:

The person in receipt of allegations or suspicions of abuse should report concerns as soon as possible to:

Revd Dr Nicholas Tucker

            1b Arthur Road


            Birmingham B15 2UW


            Tel: 0121 54 5439



Chris Stotts

            Parish Safeguarding Officer St Bartholomew’s Edgbaston


            Tel:07804  207963


Both of these people are authorised by the church to act on their behalf in dealing with the allegation or suspicion of neglect or abuse, including referring the matter on to the statutory authorities. Where the concern is about a child either of the above should contact either


• Children’s Social Services. The Multi-Agency Safeguarding Hub (MASH) office telephone number (office hours) is 0121 303 1888. The out of hours emergency number 0121 675 4806



• The Police Child Protection Team telephone number is 0845 113 5000 and ask for Child Protection Unit


If the situation is an emergency and it is not possible to contact the Vicar or the Parish Safeguarding Officer the worker should contact directly Social Services or the Police. It is essential that the worker inform the Vicar or Parish Safeguarding Officer as soon as possible after this action has been taken and the Bishops Safeguarding Advisor 07432 993844.


• Suspicions must not be discussed with anyone other than those nominated above. A written record of the concerns should be made in accordance with these procedures and kept in a secure place

• The church will support the Vicar and the Parish Safeguarding Officer in their role, and accept that any information they may have in their possession will be shared in a strictly limited way on a need to know basis


• It is, of course, the right of any individual as a citizen to make a direct referral to the safeguarding agencies, although St Bartholomew’s Church hopes that its members will use this procedure. If, however, the individual with the concern feels that the Vicar or the Parish Safeguarding Officer has not responded appropriately, or where they have a disagreement with the Vicar or the Parish Safeguarding Officer as to the appropriateness of a referral they are free to contact an outside agency direct. We hope by making this statement that St Bartholomew’s demonstrates its commitment to effective safeguarding and the protection of all children.


The role of the Vicar and the Parish Safeguarding Officer is to collate and clarify the precise details of the allegation or suspicion and pass this information on to statutory agencies who have a legal duty to investigate.




Allegations of abuse against a person who works with children or young people

If an accusation is made against a worker (whether a volunteer or paid member of staff) whilst following the procedure outlined above, the Vicar or Parish Safeguarding Officer will, in accordance with Local Safeguarding Children Board procedures will need to liaise with Children’s Social Services in regards to the suspension of the worker, also making a referral to a Safeguarding Adviser (SA) or Local Authority Designated Officer (LADO). They will also inform the Bishops Safeguarding Advisor and liaise with them at all times.


Concerns about the Vicar or Parish Safeguarding Officer

• If a concern has been raised or an allegation has been made against a member of the clergy or anyone holding a Bishops Licence (lay reader) the matter must be referred to the Bishops Safeguarding Advisor who can reached on 07432 993844


• If there is a concern or an allegation has been made against the Parish Safeguarding Officer then the matter must be referred directly to the Vicar






Safe recruitment

St Bartholomew’s Church will ensure all workers will be appointed, trained, supported and supervised in accordance with government guidance on safe recruitment. This includes ensuring that:

• There is a written role profile for the post giving details of the post, skills required and type of person sought for the role

• Those applying have completed an application form

• Those applying have completed a Confidential self-declaration Form

• All potential workers are interviewed

• Safeguarding issues have been discussed at interview

• Written references have been obtained, and followed up where appropriate

• A criminal records bureau disclosure (DBS) has been completed where required

• Qualifications where relevant have been verified

• A suitable training programme is provided and agreed with the new worker

• The worker has completed a probationary period

• The worker has been given a copy of the Safeguarding Policy and undertakes to work within the policy and knows how to

   report concerns

• That a ‘Volunteer Agreement’ is signed after the satisfactory completion of the probation period

• Copies of interview notes and all associated forms are passed to Parish Safeguarding Officer


Positions of Trust and Authority

Many people, apart from those working directly with children and young people, hold positions of trust and/or authority within the church. Such a position means that a person may have influence over a child or young person or may have influence over policies and procedures safeguarding children and young people because of their position.


In order to control this risk St Bartholomew’s will ensure that all those who hold positions of trust and authority have completed a Confidential self-declaration Form and a Disclosure and Barring Service record has been completed. The roles and positions of such people are:

• All paid staff members

• Church Wardens

• All PCC members, as charity trustees

• Lay readers


Management of Workers – Codes of Conduct

As a church we are committed to supporting all workers and ensuring they receive support and supervision. All workers will be issued with appropriate information and copies of the policy will be issued to all ministry leads and available in the Church Office.


St Bartholomew’s Church undertakes to follow the principles found within the ‘Abuse of Trust’ guidance issued by the Home Office and it is therefore unacceptable for those in a position of trust to engage in any behaviour which might allow or encourage an inappropriate or sexual relationship to develop for as long as the relationship of trust continues.





Pastoral Care and Support

Supporting those affected by abuse or where an allegation of abuse has been made

St Bartholomew’s Church is committed to offering pastoral care and support to all those within the church who have been affected by abuse any way.

Where there is an allegation of abuse within the church all pastoral support of the child, young person, family member, alleged perpetrator will be arranged in consultation with the Bishop’s Safeguarding Advisor.


Supporting anyone where there is a potential for the intervention of statutory agencies or authorities will be done in accordance with the diocesan guidelines – God’s Children: Our Diocese – Section 7

Working with offenders

When someone attending the Church is known to have abused children, the Vicar or his appointed nominee will supervise the individual concerned and offer pastoral care. The Bishop’s Safeguarding Advisor will also be informed of the situation. A risk management policy with be drawn up in consultation with the Bishop’s Safeguarding Advisor which will determine the level of integration the individual will be allowed to have in the church community. Our safeguarding commitment to the protection of children will be paramount and clear boundaries will be set for that person which they will be expected to keep.

Further details and guidelines will be found in Section 5 ‘Perpetrators of Child Sexual Abuse’ in God’s Children: Our Diocese available from the Diocesan website.


Good Practice Guidelines

As a place of worship working with children and young people we wish to operate and promote good working practice. This will enable workers to run activities safely, develop good relationships and minimise the risk of false accusation.


It is important that all those who work with children and young people have shared values. The aim of these values is ensure quality childcare, protect children from possible abuse and workers from false accusations. To facilitate this the Church has set guidelines for those working with children and young people. They are as follows:

• Workers should treat all children /young people with dignity and respect in attitude, language and actions

• Due consideration will be given to how many workers should be involved with a group and whether they should be male and/or female worker or both. The adult/child ratio will also reflect current guidelines

• Sometimes young children need support with their personal care (i.e. toileting). On Sundays there will be occasions when younger children will need the toilet. For those who are able to use the toilet independently they will just be chaperoned to the toilet and the worker will stay by the door. It is expected that the only age group who would need more direct help would be the children aged up to 21⁄2 years. Workers who care for babies in this group are not expected to change soiled nappies. Should the situation arise that the baby needs to be changed then the parent or carer should be called to do so. Toddlers requesting the toilet generally need to go ‘now’. The toddler is to be taken to the toilet by the worker and helped as necessary, bearing in mind the need to encourage independence in this area from the toddler. It is good practice to tell another worker that you are doing so and the door should remain unlocked

• It is paramount that children are free from any threat, or anything that could be perceived as a threat, whilst they engage in activities at the Old Church. Their privacy should be respected at all times. It is therefore important to avoid questionable activity such as rough or sexually provocative games and comments

• No person under 16 years of age will be left in sole charge of any children of any age. Nor will children or young people attending a group be left alone at any time

• Appropriate feedback and support will be given to those involved in any disclosure regardless of outcome

• Potential volunteers will be permitted to take part in two taster sessions. They will be fully supervised and not left alone with a child or young person. They will not be able to continue after the two sessions until DBS clearance has been received by the Parish Safeguarding Officer.


Adult to child ratios

Below are the child care ratios set by the Diocese of Birmingham

Adult : Children     2 years & under    1 : 3 

3 years+             1 : 6 

5 years+             1 : 8


Anyone under the age of 18 years must not be included in the child care ratios


For children over 8, there is no official guidance. A suggested ratio is two adults (preferably one of each gender) for up to 20 children, with an additional leader for every 10 children. Following a risk assessment, this ratio would need to be increased for outdoor activities and more so if that activity is considered high risk or dangerous, or when catering for children with disabilities/special needs.


For specific activities such as Messy Church, where the child remains the responsibility of the parent/carer these ratios do not apply. The ratio of workers for that activity is reflected by the numbers needed to facilitate the group.


Food and drink safety and hygiene

If food and drink are provided during an activity, the following should is expected.

• Workers should follow good personal hygiene.

• Basic health and hygiene regulations should be adhered to.

• All food and drink is stored appropriately.

• Hot drinks should not be carried through an activity area and not placed within the reach of young children.

• Snacks and mealtimes are appropriately supervised.

• Fresh drinking water is available at all times.

• Systems are in place to ensure that children and young people do not have access to food drinks to which they are allergic. 

  Typically, this can be peanuts, nuts, milk, eggs, fish, shellfish and gluten - found in wheat, barley, oats etc.


Guidelines for discipline

Workers will:

• Work on each individual child's positives, not comparing one child with another, but encourage and affirming them, giving them responsibility for simple tasks.

• Build healthy relationships with children and be a good role model by setting an example.


Workers will

• work on the premise that children cannot be expected to observe the ground rules if they see their

leaders/those in authority breaking them themselves.

• Take care to give quieter and well-behaved children attention and resist allowing demanding children to take all their time and energy.

• Be consistent in what they say and ensure that other team members know what they have said. This avoids manipulation.

• Review their programme regularly as children often misbehave when they are bored.

• NEVER smack or hit a child and don't shout. Workers will change voice tone if necessary.

• Discipline out of love, NEVER in anger (and call on support from other leaders if they feel so angry they may deal with the situation unwisely).

• Lay down ground rules e.g. no swearing, racism or calling each other names, respect for property, and make sure the children understand what action will be taken if not kept.

• Deal with each child on an individual basis as every child is unique and will respond in different ways to different forms of discipline.


Some children have a tendency to be disruptive in a group. Workers will, where children are disruptive, give them a chance, warn them and only, as a last resort, separate them. Workers will:

• Place/sit a disruptive child sit right in front of them or get a helper to sit next to them.

• Be pro-active and encourage helpers to be pro-active rather than waiting to be told to deal with a situation.

• Take a disruptive child to one side and engage with them, challenging them to change, whilst encouraging their strengths.

• Take remedial action against a constantly disruptive child. They can be warned that the worker may speak to their parents/carers about their behaviour, they may be sent outside the room (under supervision), back into the church service or, after consultation with a church leader and advising the parent/carer, be banned from attending the group for a period of time.



Whilst it is not illegal to take photographs of children participating in church activities, photographs and video images of children and young people are classed as personal data under the terms of the Data Protection Act 1998. Therefore, using such images for publicity purposes will require the consent of children and young people and their legal guardians. This means that the church will not display images on websites, in publications or elsewhere in public space without such consent.


A statement regarding the use of photography is included in the Consent Form. The wishes of any child, young person or parent/guardian not to be photographed must be upheld.


The following guidelines should be observed:

• Images will be securely stored and used only by those authorised to do so.

• It is not appropriate for any adult to take photographs of children for their personal use.

• Written consent must be obtained from parent / guardian whose child may appear in a photograph, video or webcam image before the photograph is taken or footage recorded.

• If a child or young person does not want their photograph taken, then this will override parental consent of permission.

• Adults need to remain sensitive to any children or young people who appear uncomfortable, for whatever reason, and should recognise the potential for such activities to raise concerns or lead to misunderstandings.

• Volunteers must not share, publish or distribute images of children without the consent of the ministry leader and children contained in the images.

• It must be made clear why a person’s image (adult or child) is being taken, what it will be used for, and who might have access to the pictures.

• When using photographs of children and young people, it is preferable to use group pictures.

• If photographs or recordings of children’s groups are made and individual children cannot be easily identified, children’s/youth leaders must still respect the wishes of any parents/guardians who do not want their children to be in the photograph.

• In publicity or on the web children and young people under the age of 18 should not be identified by surname or by other personal details. These details include e-mail, postal addresses or telephone.


Gifts and Rewards

The giving of gifts or rewards to children and young people can be part of an agreed policy for supporting positive behaviour or recognising particular achievements. In some situations, the giving of gifts and rewards may be accepted practice for a group of children or young people.

Any gifts should be given openly and not be based on favouritism and criteria should be applied fairly to all. Workers need to be aware that the giving of gifts could be viewed as a gesture to bribe or groom a child or young person.

Workers should exercise care when selecting children and/or young people for specific activities or privileges to avoid perceptions of favouritism or unfairness. Methods and criteria for selection should always be transparent and subject to scrutiny.


Care should also be taken to ensure that adults do not accept any gift that might be construed as a bribe or lead the giver to expect preferential treatment.

There are occasions when children, young people or parents/carers wish to pass small tokens of appreciation to workers, for example, on special occasions or as a thank you, and this is acceptable. However, it is unacceptable to receive gifts on a regular basis or of any significant value.


Safety of buildings, equipment, accident recording and external users

Buildings being used for groups or activities will be properly maintained. The external fabric of the building, plus all internal fixtures, fittings, lighting, fire exits and equipment will meet the required safety standards. An annual review should also be carried out and, where necessary, action taken.


Children’s ministry workers have a responsibility to inform their ministry heads should they discover something that has the potential to cause harm and then the relevant response can be implemented.


All accidents should be reported using an Accident Report Form – these are available from the Vicar and the Sunday School leads.


All external users of the premises are reminded that if they are providing activities for children or young people that they must have their own safeguarding policies in place. Room bookings for activities regularly involving children and young people will only be accepted from bona fide organisations


Transport of children

Transport of young people may sometimes be necessary, however St Bartholomew's Church will, wherever possible, try to encourage parents to make their own arrangements. Where the Church is involved in making arrangements best practice guidelines will be followed as with any activity with young people and workers will ensure that they have another leader with them in the car. Where this is not possible, and the child or young person would face some immediate threat, then the young person will be asked to travel in the back of the car, and not in the passenger seat.

Where larger vehicles are used for the transportation of large groups of young people, workers will ensure that the highway code is followed in all aspects of the journey, especially taking care to ensure safety inside of the vehicle. Seat belts will always be worn whilst the vehicle is moving, and passenger numbers will not exceed the number of seat belts available. It will be the responsibility of the car owners to check that their vehicle is taxed, has a current MOT certificate and is appropriately insured. Those organising outings requiring the use of private cars will be responsible for ensuring car drivers are aware of the above. Workers will ensure that there is the appropriate number of leaders per child ratio (see above).



When a child becomes a member or becomes involved in an activity run by St Bartholomew’s, it is important at the outset that a general information and consent form is completed and returned giving contact details of parents/carers, plus medical and other details such as allergies or special dietary requirements. This form should be renewed annually.





Records and Confidentiality


• All recruitment, interview and review records will be kept secure in line with the Church’s Data Protection Policy

• Records pertaining to DBS process and Self-declaration form will be kept secure and will only be accessed by the Vicar and Parish Safeguarding Officer



• It is essential matters concerning safeguarding issues, disclosure, allegations or suspicions are kept totally confidential.

• Communication about such matters should only happen with authorised persons (Vicar, Parish Safeguarding Officer, Social Services or Police)

• Matters should not be discussed ‘for prayer’ even if names and details are removed

• When cases are closed, move into public domain or are dismissed confidentiality must be maintained



Glossary of roles and responsibilities

Bishop’s Safeguarding Advisor (BSA)

In the Diocese of Birmingham, the BSA is responsible for promoting good practice in all aspects of safeguarding. They should be contacted on 07432 993844. Further details of their role can be found in the Diocesan Policy God’s Children: Our Diocese


Parish Safeguarding Officer

The PSO has an essential role in the parish in relation to child protection. The person will have some understanding of child protection issues. They will adopt the role of parish representative on all matters relating to the protection of children and young people and to help the parish develop a culture of ‘informed vigilance’. The PSO will maintain direct and regular links with those responsible for work with child with children and young people and will provide support in all aspects of child protection and safe practice.

The PSO will be responsible for processing and recording all details pertaining to DBS forms, Self-disclosure Forms, and all other associated forms and papers



This policy has been adopted by St Bartholomew’s Church PCC:

Signed by: ____Nick Tucker____________________________ Chair of St Bartholomew’s PCC 

Date: ____24/09/2018_____________